1.1 This organization will be known as the Indiana Junior Rodeo Association, Inc., here in after referred to as the club.
2.1 To better educate and promote the sport of Rodeo.
Article III
Membership and Dues
3.1 Any family or single person of good character, interested in the purpose of this club or having an interest in the sport of Rodeo, may apply for membership. The membership of this club consists of family or associate.
3.2 Family Membership. Yearly dues of $30.00 includes man and/or wife and dependant children in the family (Kindergarten-eighth grade), for participation in all club functions. Each member parent shall be entitled to one vote.
3.3 Associate Membership. Yearly dues of $15.00 shall include members who wish to support the club, but with no voting rights. Associate members are to be adults only and cannot hold office.
3.4 You must be a member to compete in the Rodeo. A one-day/one time Rodeo Participation permit for non-members shall be available for a set fee of $15.00.
Article IV
Officers and Directors
4.1 The officers of this club shall be elected from the membership and consist of President, Vice President, Association Secretary, Rodeo Secretary and Treasurer. The office of Secretary and Treasurer will be combined the first year. The President shall preside at all meetings of the club and all meetings of the board of directors. The President shall have no vote in decisions of the board of directors, except in the case of a tie in which he or she shall cast the deciding vote.
4.2 The Vice President shall perform the duties of the President if the President is absent or unable to act. He or she shall work with and coordinate the activities of the standing committees when so directed by the President.
4.3 The Association Secretary shall keep complete minutes of all business transacted at all meetings of the club. The minutes shall be submitted at the next club meeting, amended as required, and filed in the club's record book. The secretary shall keep a complete record of all members of the club and their addresses with the records of the club and shall be responsible for the safe keeping of all the records of the club. He or she shall be responsible for all activity notices that are to be mailed to the membership.
4.4 The Treasurer shall be the financial officer of the club. He or she shall deposit all funds in such bank that the membership shall approve. He or she shall disburse all monies as authorized by the membership for the account of the club and shall take proper receipts of all monies disbursed by he or she. The Treasurer shall provide monthly check register to each Board Member at each monthly meeting. The Treasurer shall not make any disbursements without receipts. The Board shall approve all expenditures other than normal operating expenses. At the end of each fiscal year a financial statement shall be prepared and submitted to the club at the first business meeting of the new fiscal year. The officers shall audit this balance sheet for the current year.
4.5 The Board of Directors shall be made of seven (7) members in good standing and one (1) member at large and the five (5) officers of the association. This board shall act as an advisory group to assist the President in the direction of the membership, in the best interest of the club and to the accomplishment of its objectives. The past President shall serve the following year in the position of member at large. The Board shall vote upon committee chairman.
4.6 The Rodeo Secretary shall consist of one (1) elected member and two (2) helpers. He or she shall keep complete records for participation of the children's point system. All rodeos should be scheduled through the Rodeo Secretary. Complete records for the Rodeo Secretary shall keep year-end awards. The Rodeo Secretary shall be responsible for all timing, scoring and point recording. Points for the year-end totals will be kept from August 1 through July 31. The first year being from March 1 through August 1.
5.1 The Board shall consist of the President, Vice President, Association Secretary, Rodeo Secretary; seven (7) elected members of the club, and the past President serving as member at large.
5.2 A vacancy in the office of the President, either temporary or permanent shall be filled in the following order: a) Vice President, b) Treasurer.
5.3 Vacancies in all other offices or in the Board of Directors shall be filled by special election.
5.4 Impeachment proceedings may be instituted against any officer or director of the club if he or she shall willfully or maliciously execute the duties of his or her office in contrast to the majority wish of the club, or if he or she shall fail to attend three (3) consecutive meetings of the club without legitimate excuse. (Sickness or death in the immediate family or absence for business reasons shall constitute a legitimate excuse.)
5.5 A majority vote in favor of impeachment by the membership shall remove a subject form his or her office and may by majority vote of the membership cancel his or her privilege of membership.
Article VI
Payment of Monies and Fiscal Year
6.1 No officer of director of member of the club shall incur any financial obligations in the name of the club or make payments of any monies of the club without having previously has such action approved by the Board of Directors. The Treasurer subject to approval of the Board as stated may pay regular expenses for the club.
6.2 All checks and other instruments for the payment of monies of the club shall be drawn by the Treasure in the name of the club and shall be signed by the Treasurer.
6.3 The fiscal year shall begin January 1st and end December 31st.
6.4 Terms of officers shall be August to August. Election of officers to be held at a date determined by each board. Membership to be notified at least thirty days prior to the date determined. This shall also be the annual meeting of the membership. New officers and Board to assume office at the completion of the State Finals.
7.1 Board of Directors meetings shall be held every month or as deemed necessary by the President.
7.2 General meetings will be held in accordance with the rodeos.
7.3 Special meetings may be called by the President or by petition to the Secretary signed by at least ten (10)-voting members of the club. Members must be notified at least six (6) days in advance of the meeting.
8.1 No alcoholic beverages shall be permitted at any function authorized by the club. Violators will be subject to dismissal or suspension.
9.1 Amendments to the By-Laws may be proposed by the officers or the membership or by recommendation of the By-Laws Committee when the club activates such committee.
9.2 Proposed amendments shall be submitted to the membership by letter at least fifteen (15) days prior to a scheduled meeting by which the amendments are to be brought to a vote.
9.3 The proposed amendment shall become a part of the By-Laws upon the determination of a two-thirds majority in the affirmative.
Article X
Politics and Distribution of Assets
10.1 Any and all assets of the Corporation are permanently dedicated to exempt purposes within the meaning of Section 501 (c) (3) of the Internal Revenue Code of 1954 (or corresponding provision of future laws). The Corporation shall not be operated for pecuniary and shall have no capital stock; shall make no distribution of dividends to its members, directors, officers, or persons having a private interest in the activities of the corporation, except that the corporation shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in the By-Laws.
10.2 No substantial part of the activities of the Corporation shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the corporation shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office.
10.3 In the event the Corporation is dissolved, the Board of Directors shall pay, satisfy and discharge all liabilities and obligations of the Corporation or make adequate provisions therefore and distribute all remaining assets of the Corporation to an organization or organizations engaged in activities substantially similar to those of the Corporation and organized and operated exclusively for charitable, educational, religious or scientific purposes as shall at that time qualify as an exempt organization under Section 501 (c) (3) of the Internal Revenue Code of 1954 (or corresponding provision of future laws).
10.4 Any of such assets not so disposed of shall be disposed of by the circuit court of the county in which the principle of the corporation is then located, exclusively for such organization or organizations, as said court shall determine which are organized and operated exclusively for such purposes.
The IJRA shall retain the authority to evict from any function or to cancel membership or any person, member, or family for illegal activities or actions not consistent with the beliefs and intentions of the IJRA. This action to be taken only by Board decision.
